Privacy Policy

Rodeo Results LLC

Effective Date: April 20, 2026

Rodeo Results LLC ("Rodeo Results," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and retain personal information when you use our websites, browser-based web applications, mobile applications, event pages, messaging tools, payment-related features, check-printing and check-mailing features, and related services (collectively, the "Services").

This Privacy Policy applies to Rodeo Results websites, the Rodeo Results web app, the Rodeo Results mobile app, and related online services that link to or reference this Privacy Policy.

By using the Services, you agree to the collection, use, and disclosure of information as described in this Privacy Policy.

1. Information We Collect

1.1 Information you provide directly

We collect information you submit to us directly, such as:

  • name
  • email address
  • phone number
  • mailing address
  • account login credentials
  • profile information
  • organization, business, or event information
  • horse, rider, contestant, and participant information
  • event entries, class selections, divisions, and related competition information
  • messages, comments, posts, attachments, and other content you submit through the Services
  • support requests and other communications you send to us
  • any other information you choose to provide

    • 1.2 Information organizers submit about contestants and participants

    Organizers and their staff may manually enter or upload contestant and participant information into the Services, including for individuals who have not created their own Rodeo Results account. This may include names, horse information, class selections, division information, membership information, contact information, mailing information, payout-related information, and other event-related data.

    1.3 Payment and transaction information

    If you make a purchase, pay event fees, subscribe to paid features, or use payment-related functionality, we or our service providers may collect transaction information such as billing details, payment status, purchase history, and limited payment-method information. Full payment card details are typically processed by third-party payment processors and are not stored by Rodeo Results except as necessary to support the transaction.

    1.4 Check printing and check mailing information

    If an organizer uses check-printing or check-mailing features, we may process payee name, mailing address, amount, organizer-provided check information, and related fulfillment details needed to generate or mail checks on the organizer's behalf.

    1.5 Information collected automatically

    When you use the Services, we may automatically collect certain information, including:

  • IP address
  • device identifiers
  • browser type
  • operating system
  • app version
  • device type
  • crash data
  • usage activity
  • referring pages or apps
  • dates and times of access
  • pages, screens, or features viewed
  • server log data
  • cookie and similar technology data

    • 1.6 Information from third parties

    We may receive information from third parties such as:

  • payment processors
  • app stores
  • analytics providers
  • communication vendors
  • mailing or fulfillment vendors
  • authentication providers
  • organizers or event staff
  • other users who submit information about you through the Services

    • 2. How We Use Information

    We may use personal information to:

  • provide, operate, maintain, and improve the Services
  • create and manage accounts
  • process event entries, subscriptions, purchases, and other transactions
  • facilitate results, standings, records, archives, and related event functionality
  • enable messaging, posting, support, and user communications
  • print or facilitate mailing of checks or other event-related documents
  • authenticate users and protect account security
  • monitor usage, troubleshoot issues, detect bugs, and improve performance
  • prevent fraud, abuse, unauthorized access, and other harmful activity
  • comply with legal obligations and enforce our Terms and other policies
  • send service-related notices, updates, receipts, confirmations, support messages, and administrative communications
  • send marketing communications where permitted by law and subject to your choices

    • 3. Cookies, SDKs, and Similar Technologies

    We and our service providers may use cookies, SDKs, pixels, local storage, server logs, and similar technologies to operate the Services, remember preferences, keep users signed in, understand usage, measure performance, troubleshoot errors, and improve the user experience.

    You may be able to control cookies through your browser settings or device settings. However, some parts of the Services may not function properly if you disable certain cookies or similar technologies.

    4. How We Share Information

    We may disclose personal information in the following circumstances:

    4.1 With organizers, event staff, and related users

    If you participate in an event or interact with an organizer through the Services, your information may be visible to organizers, authorized event staff, and other users as needed to operate the event and the Services.

    4.2 Public or shared event information

    Depending on the feature, event configuration, and the nature of the platform, certain information may be displayed to other users or the public, including:

  • participant names
  • horse names
  • event entries
  • schedules
  • results
  • standings
  • placements
  • times
  • payout-related information
  • historical records
  • archives
  • statistics
  • community posts or comments you choose to publish

    • 4.3 Messaging and community features

    If you use messaging, posting, commenting, or similar features, your communications and content may be visible to intended recipients, organizers, moderators, or other users depending on how the feature works.

    4.4 Service providers

    We may share information with vendors and service providers that help us operate the Services, such as hosting providers, analytics providers, customer support tools, email and notification vendors, payment processors, app infrastructure providers, authentication providers, and mailing or fulfillment vendors.

    4.5 Legal and safety reasons

    We may disclose information if we believe disclosure is necessary to:

  • comply with law, regulation, court order, or legal process
  • respond to lawful requests from public authorities
  • protect the rights, property, or safety of Rodeo Results, our users, organizers, or others
  • detect, investigate, or prevent fraud, abuse, security incidents, or violations of our Terms or policies

    • 4.6 Business transfers

    We may disclose information in connection with an actual or proposed merger, acquisition, financing, asset sale, reorganization, bankruptcy, or similar corporate transaction.

    4.7 With your direction or consent

    We may disclose information where you direct us to do so or otherwise consent.

    5. Email, Push Notifications, and Marketing

    We may send transactional or service-related messages, including account notices, receipts, event updates, support responses, security alerts, results notifications, and administrative communications.

    If you opt in or if permitted by law, we may also send marketing or promotional communications. You can opt out of marketing emails by using the unsubscribe link in the email. Opting out of marketing messages will not stop service-related communications.

    If you enable push notifications on your mobile device, we may send notifications through the app. You can manage push-notification preferences in your device or app settings.

    6. Data Retention

    We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

  • provide the Services
  • maintain event history, records, archives, and platform functionality
  • comply with legal, tax, accounting, and regulatory obligations
  • resolve disputes
  • enforce agreements
  • protect against fraud and abuse

    • Retention periods may vary depending on the type of data, the nature of the relationship, and legal or operational requirements.

    7. Your Choices and Rights

    7.1 Account information

    You may be able to access, update, or correct certain account information through your account settings or by contacting us.

    7.2 Marketing choices

    You may opt out of promotional emails by clicking the unsubscribe link in those emails. Please note that we may still send transactional or service-related messages.

    7.3 Deletion requests

    If you have an account, you may request deletion of your account and certain associated personal information through available in-app or web-based tools, if provided, or by contacting us. We may retain information where permitted or required by law, for security purposes, for dispute resolution, for records that are part of event history, or for other legitimate business purposes.

    7.4 State privacy rights

    Depending on where you live and whether applicable privacy laws apply to Rodeo Results, you may have rights such as the right to request access to personal information, correct inaccurate personal information, delete personal information, obtain a copy of certain personal information, or opt out of certain processing activities.

    California residents may have rights under the California Consumer Privacy Act, as amended, and Texas residents may have rights under the Texas Data Privacy and Security Act, if those laws apply to Rodeo Results and the processing at issue.

    To submit a privacy request, contact us using the information in the Contact section below. We may need to verify your identity before responding to your request.

    8. Children's Privacy

    The Services are not intended for direct self-service use by children under 13 without appropriate parent or guardian involvement where required. However, organizers may submit information about minor participants as part of event administration.

    If we have actual knowledge that we collected personal information online from a child under 13 in a manner that requires parental consent under applicable law, we will take appropriate steps to obtain any required consent or delete the information, as appropriate.

    Parents or guardians who believe a child may have provided personal information to us in violation of applicable law may contact us using the information below.

    9. Security

    We use reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no system is completely secure, and we cannot guarantee absolute security.

    You are responsible for maintaining the confidentiality of your account credentials and for using strong passwords and reasonable security practices.

    10. Third-Party Services and Links

    The Services may contain links to third-party websites, services, or applications, or may integrate with third-party providers such as payment processors, app stores, analytics vendors, and mailing vendors. We are not responsible for the privacy practices, content, or security of those third parties. Their privacy policies and terms will govern their handling of your information.

    11. Changes to This Privacy Policy

    We may update this Privacy Policy from time to time. If we make material changes, we will update the Effective Date above and provide additional notice where required by law.

    12. Contact Us

    Rodeo Results LLC

    296 Brown Rd.

    McDade, TX 78650

    Email: support@rodeoresults.com

    Website: https://www.rodeoresults.com/privacy-policy

    If you have questions about this Privacy Policy or want to submit a privacy-related request, contact us using the information above.